Repeating text within a document

Scenario: You have some text in a Word document that you’d like to repeat later in that document. You don’t want to write it twice (or more), and you’d rather not copy/paste it from the other location as that means that you’ll have to remember to maintain it in both places if there are changes. If another author takes over the document, they may not know that they have to update this text in two or more places if there are changes, either.

Solution: Bookmarks!

You assign a bookmark to the text you want to re-use, then insert a cross-reference to the bookmark text. Whenever you change the original text, you only need to update the fields in the document for the changes to apply to the second (or third) instance of that text.

Here’s how:

  1. Select the block of text you want to repeat later in the document. This text can be a phrase, one or more paragraphs, a bulleted list, a table, etc.
  2. Insert a bookmark for the selected text (Word 2007: Insert tab >Bookmark).
  3. Give the bookmark a meaningful name, click Add, then click OK.
  4. Go to the place in the document where you want to re-use the selected text.
  5. Insert a cross-reference (Word 2007: References tab > Cross-reference).
  6. Select Bookmark as the Reference Type, and Bookmark Text as the Insert option.
  7. Select the bookmark name you added in Step 3, then click Insert.
  8. Whenever you change any text in the original list, just click inside the other list, then press F9 to update it (or Ctrl+A then F9 to update ALL fields in the document).


How to Create a Meeting Request from an E-Mail Message in Outlook 2007

Q. How to Create a Meeting Request from an E-Mail Message in Outlook 2007?

This might be the question to many of the old Outlook user who is still using Outlook 2007 version or older, that how to directly convert mail into a meeting request.

Recently due to company change, I moved from 2013 version to 2007, and for some reason I wanted to convert my mail into a meeting request but even after doing some research I didn't find any option on Outlook 2007 GUI but there is a small trick to convert mail into meeting request in Outlook 2007.. 

Quick tip to save time converting e-mail messages to meeting requests: 
  1. In Outlook 2007, Drag an e-mail message to the Date Navigator (the small calendar in the To-Do Bar). 
  2. A Meeting Request opens with the Subject line filled in and the e-mail message in the body. 
  3. Add more details to the meeting, and then click Invite Attendees, & send meeting request!
Please refer screenshots below for the reference - 

I hope this helps. Have a good day!
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